Course registration

1. A contact hour of any undergraduate course is equivalent to a period of instruction of 50 minutes weekly in fall- and spring semesters, and of 100 minutes weekly in summer semester.
2. In fall and spring semesters the student can register up to 18 credit hours and of no less than 12 credit hours. In summer semester the student can register up to 6 credit hours.
3. To register in a course; the student should register and attend (study and exams) his prerequisite course(s) if any in a preceding semester.
4. To register a course in a semester, the student should register the corequisite course in the same semester, if any.
5. A student with a Cumulative Grade Point Average (CGPA) greater than or equal 3.7 is allowed to:
   • Have access to travel opportunities to the Japanese supporting Universities according to the University regulation in this year.
   • Have partial tuition waiver, in proportional to the CGPA according to the University regulation in the current academic year.
   • Register up to 20 credit hours in each semester and up to four times.
   • Register up to 22 credit hours (for only one time) if he/she finished 100 credit hours and for obtaining his bachelor’s degree.
6. The undergraduate courses are divided into the following categories:
   • University Requirements (UR) / Liberal Arts Courses
   • Mathematics and Basic Science Courses (Computer science and information technology Requirements)
   • Basic Computing Science Courses (Computer science and information technology Requirements)
   • Specialization Courses (Program Requirements)
7. Each Credit Hour in a course is equivalent to 100 marks.

Course and laboratory attendance

The student is not allowed to attend the final exam of a course unless he/she attended at least 75% of the study hours of the course. In this case, the student will be considered as “Forced Withdrawn” and the course will appear in his certificate as (FW), and will not be accounted in calculating the CGPA. The student should pay a new fee of the credit hours of the FW (Forced Withdrawn), W (Withdrawn) and WF (Withdrawn Failing) courses when he/she repeats it.

Course codes

The courses of the Computer Science and Information Technology programs are coded according to the following scheme:

AAA: Program/Specialization code
N1: Class level (1-4) in which the course is typically offered.
N2: Semester (1 or 2) in which the course is typically offered.
N3: Sequence of the courses among its specialized

In addition the following codes are used for the requirements of university and programs courses.

Evaluation and grading system

The final grade and the grade point in a course are based on the total aggregate of marks earned from all activities done in the course. The following table shows that the recording of the final grades for courses.

* For the university requirements and liberal art courses

• Total grade points secured divided by the total Credit Hours taken shall be computed as CGPA.
• A student is declared to have passed the semester examinations when he/she passes in all the courses of the semester having minimum semester GPA of 2.00.
• To obtain a bachelor’s degree in Computer Science and Information Technology, the student must successfully pass a number of credit hours not less than 134 hours for all programs with an average score of not less than CGPA 2.00.
• In addition to the above grade, the following grades may appear in the student transcript:
  I Work Incomplete due to circumstances beyond the student’s control.
  IF Unremoved Incomplete-Failing; if the student fails to achieve a passing grade by the tenth week of the following subsequent semester of enrollment.
  W Withdrawn; a student was enrolled in a credit course and withdrew from the course before the tenth week in Fall and Spring semesters and before the fourth week in the summer semester.
  WF Withdrawn Failing; a student was enrolled in a credit course and withdrew from the course after the tenth week in Fall and Spring semesters and after the fourth week in the summer semester.
  FW Forced Withdrawal; Students who do not achieve the minimum attendance of the course sessions.
• A course in which the grade F, IF, FW, W or WF is received will not counted toward degree requirements. A course in which the grade of I is received is not counted toward degree requirements until the grade I is replaced by grade A, B, C, or D.
• The semester GPA is the sum of all quality points (quality points of a course = course credit hours x grade points of the course) for one semester for grades A+, A, B+, B, C+, C, D+, D, IF, WF, and F divided by the sum of all corresponding semester credit hours. Grades IF and I are excluded from all grade-point computation. The CGPA is computed similarly using all the grades received by the student.
• An honorary degree is awarded to a student who has a minimum cumulative average of 3.7 in every semester of study in credit hours programs. The award of the honorary degree requires that the student has not received an F in any course of study inside or outside E-JUST.
• A student is transferred from level 1 to level 2 after successfully completing 32 credit hours, and from level 2 to level 3 after successfully completing 64 credit hours, and from level 3 to level 4 after completing 96 credit hours.

Assessment of courses

• For each course in all programs, the instructor adopts some of the methods of assessment shown below:
  • HA:Homework Assignment
  • QZ:Quizzes
  • ME:Midterm Examination
  • FE:Final Examination
  • OP:Oral Presentation
  • TP:Term Project
  • LBR:Lab Based Individual Reports
  • LBA:Laboratory Based Assignment
  • LE:Laboratory Examination
  • PBA:Project Based Assignment
  • TR:Training report
  • TP:Training presentation
  • TM:Training mentor assessment
  • TA:Training advisor assessment
  • GPR:Graduation project report
  • GPP:Graduation project presentation
  • OE:Oral examination
• The assessment of courses other than liberal arts courses (university requirements courses) is shared as 30% for class works including quizzes, assignments, lab works, lab reports, and small projects, 30% for the midterm exam held in the seventh/eighth week and 40% for the final exam (written or oral).
• The assessment of liberal arts courses (university requirements courses) is continues assessment courses; i.e. the assessment is based on 100% of class/lab works as per the above mentioned assessment tools (No midterm or final exams).

Repetition of courses

REPETITION OF COURSES

Courses in which a student received a grade of F, WF, FW should be repeated. Courses may be repeated to improve the grades. Repetition more than once requires the approval of the department chair. If a student takes the same course more than once, all grades will appear on the student’s record. The student will receive credit for the course only once which is the most recently earned grade and will be used in computing the CGPA. The student should pay a new fee of the credit hours of any repeated course.

ACADEMIC PROBATION AND DISMISSAL

Students will be placed on academic probation if their CGPA falls below 2.0. They are not allowed to register more than 12 hours in the coming semester. Normally, the student is expected to attain a 2.0 CGPA at the end of any probationary semester. Students who fail to achieve a 2.0 CGPA at the end of their probationary semester may be academically dismissed, depending on their credit level as detailed below. Students who have finished six probationary semesters will be dismissed from the university in the event their CGPA remains below 2.0 at the end of their probationary semesters.

APPLICATION FOR ACADEMIC REINSTATEMENT

• Students who have been dismissed may apply to the Education Petition Board for reinstatement on the grounds of mitigating circumstances, such as
  • demonstrated progress toward a degree by successful completion of 24 degree-applicable credits in the preceding year,
  • continuing improvement in the cumulative grade point average, and
  • Progress in general education and major requirements.
• The application for reinstatement must include a written statement explaining the circumstances leading to dismissal and a proposed plan to remedy those circumstances. Students are encouraged to consult with their academic advisors prior to submitting their applications to the concerned Petition Board.

LEAVES OF ABSENCE AND REINSTATEMENT

Students have the option of taking a leave of absence for up to one year upon filing a petition to do so with the Office of the program director and receiving approval. The leave may be extended for up to one additional year provided the student files (before the end of the initial one-year leave) a petition for the leave extension with the Office of the Dean and receives approval. Leaves of absence for undergraduates may not exceed a cumulative total of two years. Undergraduates who take an approved leave of absence while in good standing may enroll for the subsequent semester with the privileges of a returning student. When a student is granted a leave of absence after the beginning of the term, courses in which the student was enrolled after the drop deadline appear on the student’s transcript and show the symbol ‘W’ (withdrawn). Students who have exceeded their two years of approved leave must apply for reinstatement. The Council may determine whether the application for reinstatement will be approved or not, and/or the conditions a student must meet in order to be reinstated. Reinstatement decisions may be based on the applicant’s status when last enrolled, activities while away from campus, the length of the absence, the perceived potential for successful completion of the program, as well as any other factors or considerations regarded as relevant to the Council. Applications for reinstatement must be submitted to the office of the program director no later than four weeks prior to the start of the term in which the student seeks to enroll in classes.

Course credit transfer

The respective Program and the Education Councils can allow the student to transfer credit-hour courses that he/she earned during his/her study in an equivalent specialized program in another University/Institute under the following conditions.

1. Satisfy the minimum E-JUST requirements applicable to the high school graduates.
2. The student should have at least grade B (3) in each transferred course.
3. The transferred courses must have equivalent counterparts in the respective program.
4. These courses will not be included in calculating the CGPA for the student and will just be pointed out in the student transcripts as transferred courses and will be accounted for the credit hour requirements.
5. These courses will be subject to academic evaluation and decision by the admission committee at E-JUST.